Privacy Policy
This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share data about you during the application process. We are required to notify you of this information, under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal data about you.
Who collects the data
Miller Homes Limited (‘Company’) is a ‘controller’ of personal data and gathers and uses certain data about you. This data is also used by our affiliated entities and group companies (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
Where data may be held
Data may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above.
How long we keep your data. We keep the personal data that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your data will depend on
whether your application is successful and you become employed by us, the nature of the data concerned and the purposes for which it is processed.
We will keep recruitment data (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which they will be destroyed. If there is a clear business reason
for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised (this is a process in which information that relates to a particular person, for example, a name or email address, is changed to a number or name that has
no meaning), and the longer period for which they will be kept.
If your application is successful, we will keep only the recruitment data that is necessary in relation to your employment.
If your application is unsuccessful, we will keep your personal data as set out below in each of the tables in the Schedule.
Your right to object to us processing your data
Where our processing of your data is based solely on our legitimate interests (or those of a third party), you have the right to object to that processing if you give us specific reasons why you are objecting, which are based on your particular situation. If you object, we can no longer process your data unless
we can demonstrate legitimate grounds for the processing, which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
Please contact our Data Protection Manager by emailing Miller Homes at DPOffice@miller.co.uk if you wish to object in this way.
Your rights to correct and access your data and to ask for it to be erased
Please contact our Data Protection Manager by emailing Miller Homes at DPOffice@miller.co.uk if (in accordance with applicable law) you would like to correct or request access to data that we hold relating to you or if you have any questions about this notice. You also have the right to ask for some but not all
of the data we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. Our Data Protection Manager will provide you with further information about the right to be forgotten, if you ask for it.
Keeping your personal data secure
We have appropriate security measures in place to prevent personal data from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your data will do so only in an authorised manner
and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach if we are legally required to do so.
How to complain
We hope that our Data Protection Manager can resolve any query or concern you raise about our use of your data. If not, contact the Information Commissioner at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
If your application is unsuccessful at this stage, we will keep your application, CV and interview records for 12 months after the end of the month in which your application was received. We will also keep your data for the purpose of establishing, exercising and/or defending any legal claims, in accordance with
our legitimate interests.
Who collects the data
Miller Homes Limited (‘Company’) is a ‘controller’ of personal data and gathers and uses certain data about you. This data is also used by our affiliated entities and group companies (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
Where data may be held
Data may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above.
How long we keep your data. We keep the personal data that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your data will depend on
whether your application is successful and you become employed by us, the nature of the data concerned and the purposes for which it is processed.
We will keep recruitment data (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which they will be destroyed. If there is a clear business reason
for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised (this is a process in which information that relates to a particular person, for example, a name or email address, is changed to a number or name that has
no meaning), and the longer period for which they will be kept.
If your application is successful, we will keep only the recruitment data that is necessary in relation to your employment.
If your application is unsuccessful, we will keep your personal data as set out below in each of the tables in the Schedule.
Your right to object to us processing your data
Where our processing of your data is based solely on our legitimate interests (or those of a third party), you have the right to object to that processing if you give us specific reasons why you are objecting, which are based on your particular situation. If you object, we can no longer process your data unless
we can demonstrate legitimate grounds for the processing, which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
Please contact our Data Protection Manager by emailing Miller Homes at DPOffice@miller.co.uk if you wish to object in this way.
Your rights to correct and access your data and to ask for it to be erased
Please contact our Data Protection Manager by emailing Miller Homes at DPOffice@miller.co.uk if (in accordance with applicable law) you would like to correct or request access to data that we hold relating to you or if you have any questions about this notice. You also have the right to ask for some but not all
of the data we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. Our Data Protection Manager will provide you with further information about the right to be forgotten, if you ask for it.
Keeping your personal data secure
We have appropriate security measures in place to prevent personal data from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your data will do so only in an authorised manner
and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach if we are legally required to do so.
How to complain
We hope that our Data Protection Manager can resolve any query or concern you raise about our use of your data. If not, contact the Information Commissioner at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
If your application is unsuccessful at this stage, we will keep your application, CV and interview records for 12 months after the end of the month in which your application was received. We will also keep your data for the purpose of establishing, exercising and/or defending any legal claims, in accordance with
our legitimate interests.